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  1. Apply for Admission and Register for Classes
    Usual Time Frame: Anytime
  2.  
    1. The FAFSA must be completed annually. It becomes available for the upcoming academic year (Fall/Spring) in October.
    2. Students are encouraged to apply sooner rather than later to ensure their financial aid package is processed before school starts.
      1. Applications will be subject to available funds.
    3. FAFSA sent electronically to the colleges listed by the student
      Usual Time Frame: 2 weeks
      1. MSUB's school code: 002530
  3. Apply for scholarships
    Usual Time Frame:
    Feb 1 – priority date
  4. MSUB requests additional information or documents needed to review file:
    Usual Time Frame: 1-2 weeks
    1. Submit requested documentation as soon as possible
  5. File goes to REVIEW status and financial aid counselor determines eligibility.
    Usual Time Frame: 2-4 weeks
    1. Longer time frames may occur for documents submitted during peak times (July, August & September)
  6. Offer Letter sent to student at mailing address in Banner.
    Usual Time Frame: 1-6 days

NOTE: The time estimates listed above require that the school receive a VALID FAFSA. If the school receives a REJECTED FAFSA, the student is responsible for resolving any omissions or errors. The college does not know which students are selected for verification until we receive a valid FAFSA. At that point we will send the student notification of the verification process.

  1. Student signs, accepts and/or declines offer letter in under the Financial Aid tab.
    Usual Time Frame: 1-30 days
    1. Scholarships and grants will be in a default "accepted" status 
    2. Students who accept a loan must complete/sign the  and .
      Usual Time Frame: 1-2 weeks (starting June 1)
    3. The amount you accept will be split evenly between Fall and Spring semester
    4. Be sure to click Submit once you've selected your loan amount.
      1. Terms and Conditions will pop up. Completing this will accept your offer and apply it to your bill.
  2. Accept charges / Confirm Attendance (bill) with the Business Office prior to semester.
    Usual Time Frame: 2 weeks
    1. Aid credits to student's business office account
    2. All students are required to have health insurance, so you may see a charge for Student Health Insurance on your bill, as all students are in a default opt-in status. 
      1. If you have your own health insurance, you can waive this charge.
    3. Bills are available in your under the Billing & Payment tab.
      1. If financial aid is not able to cover the entire cost, you will need to set up a payment plan to be confirmed in your classes.
  3. Aid in excess of school charges are sent as refund check or direct deposit to student
    Usual Time Frame: 2-6 days
    1. To elect to use Direct Deposit – log into your and navigate to the Billings & Payment tab where you should have access to QuikPay. In there will be where you can manage your refunds and what account it goes into.

University Campus
McMullen Hall
First Floor East

Phone: 406-657-2188
Fax: 406-657-1789
finaid@msubillings.edu

City College
Jacket Student Central/Tech Building - A002

Phone; 406-247-3000
Fax: 406-657-1789
finaid@msubillings.edu

Office Hours
Monday - Friday
8 A.M. - 5 P.M.